8:00 - 9:00 | |
Registration and Continental Breakfast |
9:00 - 9:10
Welcome and Opening Remarks from the Chairs
Peter Shewchenko, Senior Project Manager, City Clerk's Office, Records and Information Management, City of Toronto
Peg Duncan, Department of Justice, Canada
9:10 - 10:30
Panel Discussion
Getting Everyone on the Same Page: Putting Together an Effective e-Discovery Team
Peg Duncan, Department of Justice, Canada
Susan Chapdelaine, Managing Director, Huron Consulting Group
Duncan C. Boswell, Partner, Gowling Lafleur Henderson
Edward Efkeman, Senior Counsel, Legal Department, Federal Express Corporation
- Understanding the role of e-discovery experts (IT, records management, in-house counsel, outside counsel) in the discovery of electronic documents and data
- Top five things you need to do for cost-effective e-discovery capability
- Building an effective e-discovery team
- Understanding how e-documents differ from paper documents
- Dealing with the dynamic realm of e-documents
- Working together and being prepared for future litigation
10:30 - 10:45 | |
Networking Break |
10:45 - 11:35
Understanding Metadata and Getting the 411 on Computer Forensics
Rene Hamel, Associate Director, Discovery Services, Navigant Consulting
- Defining metadata; understanding how it is generated, how to preserve it, and why it is useful
- Using metadata in the collection and processing of electronic sources of information
- Issues in the production of metadata
- Issues in the production of electronic sources of information in native format
- Understanding IT's role in discovery
- Understanding when you need to call in experts in forensics
- Recovering deleted documents and when it is advisable to do so
- Recovery of corrupted media; obsolete formats; allegations of fraud or conspiracy
- Cost of retrieving deleted and over-written files
- Spoliation of relevant information
- What do you do when faced with encrypted records?
- Computer forensics Q&A
11:35 - 12:30
You Have Collected the Information You Need: Now What? Proper Records Management Strategies
Dominic Jaar, Bell Canada, Legal Department, Beaudin Legault
- Can you tell records, documents and data apart?
- Data types: importance and liability
- Organizing data within your organization: a case study
- What really works?
- Putting your team in place
- Systems implementation
- Benchmarking
- Critical Inclusions
1:30 - 2:30
Organize Now or Pay Later: Creating Proper Document Retention Policies
Susan Chapdelaine, Managing Director, Huron Consulting Group
- Introducing policies to your organization
- How to implement effective policies and procedures for systematic control of recorded information
- How do you apply retention policies to electronic documents and records?
- Privacy issues: PIPEDA
- Penalties for non-compliance with recordkeeping regulations
- How will records management support your litigation readiness
- Compliance and risk management
- Making the business case for electronic records management
2:30 - 2:45 | |
Networking Break |
2:45 - 3:45
Dealing with the New Wave: E-mail Management, Myspace, IM, and Beyond
Bruce Miller, President, RIMTech Inc.
- Assessing the risk to your company of electronic mail, blogs, instant messaging, and the Web 2.0 wave
- Reducing the risk exposure that blogs and IM create
- Tips on email management and how to capture, store, and retain, and delete e-mail
- How to adhere to retention policies
- Developing corporate policies and procedures to support effective management of e-mail and other electronic records
- Deciding what needs to be retained and what can be safely deleted
3:45 - 4:45
E-Discovery Cost Issues: Monetary and Non-Monetary
Frank E. Walwyn, Partner, WeirFoulds LLP
Robert M. Gerbrandt, Senior Project Manager, E-Discovery Specialist, Legal Department, Toronto Dominion Bank Financial Group
- Conducting a cost-benefit analysis to ensure that the search request will yield relevant information
- Who should pay to recover the e-data?
- How do you reduce the cost of managing all those e-records?
- Cost-effective methods in converting paper documents to digital
- Cost of retaining and retrieving obsolete documents
- Monetary and non-monetary issues such as privacy offenses and breach of confidentiality
- The potential cost of the privilege iceberg
4:45 - 5:00 | |
Closing Remarks and End of Day One |
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