Electronic Records and Information Management
Practical Solutions for Modern Challenges in Managing Electronic Information
Conference: September 23 and 24, 2008
Pre-Conference Workshop: September 22, 2008
Radisson Admiral Harbourfront Hotel · Toronto, Ontario
Conference Program Agenda - Day Two
Wednesday, September 24, 2008
| 8:00 - 9:00 |
Registration and Continental Breakfast |
8:00 - 9:00 |
9:00 - 9:10
Opening Remarks from the Chair
Peter Shewchenko, Senior Project Manager, City Clerk's Office, Records and Information Management, City of Toronto
9:10 - 10:10
Change Management: Adapting Your Organization to Your Record Management Solution
Vigi Gurushanta, Principal, IMERGE Consulting Inc.
- Developing an action plan and business case
- Communicating to senior management the importance of records management
- Educating and creating training programs for record management process
- Integrating records management into your business modules
| 10:10 - 10:30 |
Networking Break |
10:10 - 10:30 |
10:30 - 11:30
How to Ensure Your Organization Is Ready for E-Discovery
Christine Ardern, Principal Consultant, The Information Management Specialists
- Understanding the Canadian Sedona Principles: impact of the standardized guideline
- Understanding your legal responsibilities for your organization's records and avoiding penalties for noncompliance with recordkeeping regulations
- Creating processes in conjunction with regulations: ensuring your policies and procedures meet new requirements
11:30 - 12:30
Role of Technology in Successfully Implementing Enterprise Content Management (ECM) Solutions
Stephen R. Donahoe, Executive Consultant, CGI
- Enterprise content management (ECM) defined
- How to close the gap between IT and records management departments
- Creating a synergistic project team
- Roles and responsibilities
- Defining business and technical requirements
- How to measure a successful implementation
| 12:30 - 1:45 |
Luncheon Break |
12:030 - 1:45 |
1:45 - 2:45
Disaster Recovery Planning and Prevention: Strategies to Avoid Losing Important Records
John Estrada, Director, shredEX Document Management
- Corporate disaster recovery planning policies and why you need one: developing cost-effective contingency plans to recover critical data
- Developing standards and controls and enforcing compliance
- Backing up your electronic documents in case of disaster
| 2:45 - 3:00 |
Networking Break |
2:45 - 3:00 |
3:00 - 4:00
Perfecting Your Document Lifecycle: Document Retention and Destruction
Sharon Redding, Senior Law Clerk, Bell Canada
- Importance of a retention and disposition policy; how it will protect your organization
- Document appraisal: what to keep and what not to keep
- Best practices
- Communicating and enforcing records holding policies
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